Please see the attachments below for background and for the proxy form as noted in Eve’s email today

Special Meeting of All Nawakwans docx

Special Meeting of All Nawakwans pdf

 

2021 Bylaws Amendment Proxy Vote Form

The voting period has ended

Proxy pdf format

 

NEW YORK CHAPTER, INC. OF THE ADIRONDACK MOUNTAIN CLUB, INC.

NOTICE OF SPECIAL MEETING OF NAWAKWANS

PLEASE TAKE NOTICE, by the call of the acting Chair of the Board of Directors, the New York Chapter, Inc. of the Adirondack Mountain Club, Inc. (the “NY Chapter”) will hold a Special Meeting of Nawakwans on October 5, 2021, at 7:00 p.m. E.ST., which Special Meeting will be held virtually.  

The agenda for the meeting shall include:

Note: A copy of the section of the by–laws to be voted on, with the changes highlighted, is attached to this Notice. The Board has approved the proposed amendment.  This Notice will be distributed by email, posting to the website, posting in the Trail Marker, and USPS mailed to those Nawakwans without email addresses.

All Nawakwans are invited to attend the virtual meeting but attendance is not required to vote;Zoom instructions will be sent out closer to the meeting date.  To receive the link, you must RSVP at https://forms.gle/5TzTP6CUNHiMsgtK8 no later than October 4, 2021 at 10:00 a.m.

Because of COVID limitations, to vote you must do so by proxy by using the enclosed form.Voting will not take place in the Special Meeting.  Follow the instructions on the proxy form as to how to vote.   By submitting a proxy, you are designating Eve Mancuso, the Secretary, as the one who will act as your proxy to cast your vote.  All votes must be received prior to October 6, 2021 by 12 noon to be counted.   Tallying of the proxies received will take place on October 6, 2021, at Camp Nawakwa, 5 pm,  and the results announced soon thereafter.  Please vote as this is an important legal matter.

Why Do We Need This Amendment?

We have been advised that this change is necessary to be in compliance with Not-for-Profit Law §608.  That law provides that by-laws can establish a minimum quorum of no less than 10% (or 100, whichever is less) of all members.  The current by-laws provide for a minimum quorum of no less than 10% (or 100, whichever is less) of Nawakwans, only.  The current by-laws are, therefore, not in compliance with the law and must be changed so that we can hold the annual membership meeting with all members (as we always have) and election scheduled for October 16, 2021.  The existing provision was an oversight by prior counsel and was not properly addressed in the recent by-law change.

 

You may vote directly here -> https://noany.org/bylaws-amendment/

Sharing the latest information and our response to the request from ADK to cancel the settlement conference.

All information regarding the litigation is stored here-> https://noany.org/litigation-updates/

Dear Members:

We were happy to see many of you at our open Special Board Meeting on August 28, 2021.  In view of the fact that we just had that meeting and that the annual meeting is scheduled for October 16,  we wanted to let you know that the Board has deferred the scheduled September 11 open board meeting;  It will now be held in conjunction with the October 16 annual meeting and elections.  More information will follow about how to access those meetings.

Good afternoon Nawakwans,

 

The Board of Directors was happy to see many of you at our virtual open Special Board Meeting on August 28, 2021.  In view of the fact that we just had that meeting and that the Annual Meeting is scheduled for October 16, 2021  we wanted to let you know that the Board has deferred the scheduled September 11, 2021  Open Board Meeting; it will now be held in conjunction with the October 16, 2021 Annual Meeting and Elections.

Elections will be held similar to last year with ballots being submitted by USPS mail-in or by email. Tallying and proxy voting will take place as usual.  Election and voting information will be posted to the Trail Marker, website and distributed by USPS mail.

More information will follow about how to access the virtual October 16, 2021 Annual Meeting.

Sincerely,

Eve Mancuso, Secretary

 

1. In the interest of reaching as many members as possible, I am sending this message out to our Nawakwan membership contact list in addition to the ADK Main Club NY Chapter membership contact list that I usually rely upon for email blasts.  As the Main Club only lists one email for those of you with a family membership,  as well as the newest members, as the Main Club has chosen not to provide our Chapter with updated membership lists since June,  I am hoping I will now reach a broader audience. I apologize in advance  to those of you who receive this message twice.

 

All information regarding the litigation has been consolidated on one page https://noany.org/litigation-updates/

 

We’ll continue to update this page with details as they become available. We will also publish letters received by the Board from our members for your awareness.

 

Thank you all for your ongoing support!